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NewFormat AB

Standards make the world work

Our solutions are based on
tested, reliable, and highly accessible software solutions.

NewFormat is Appointed Reseller and Solution Partner in
Nordic (Sweden, Denmark, Finland, Iceland, Norway)
Baltic Region (Estonia, Latvia, Lithuania)
of Aivika Document Management Solutions
from New Dynamic Solutions BVBA.

NDS Company - logo

Solutions for automation of document management and processes

NDS Aivika Search - logo

Aivika Search
Web-Based Document Search, Retrieval and Routing

Aivika Search is the ideal complement to ScannerVision™

Aivika Search starts working where ScannerVision™ ends
- in the document repository.

It's job is to provide web-based powerful searching,
indexing and retrieval capabilities
- quickly executed under utmost security and confidentiality.

Aivika Search Overview

Aivika Search comes with an intelligent indexing logic
that provides a fully automatic and unattended sorting
of all documents scanned.

No more need to classify documents by type, vendor, customer, etc.,
before you can scan them.

With Aivika Search it is as simple as placing all documents in
the scanner’s document feeder and clicking on
the desired option in the multifunctional panel;
Aivika Search’s intelligent indexing will handle everything else!

Aivika Search MFP Operator and MFP Panel - Picture

Aivika Search - The ideal complement to ScannerVision™


turns a multifunctional device or flatbed scanner
into a powerful gateway to let digital documents into the office.

With the flexibility provided by its working system through
configurable templates, ScannerVision™ is able to adapt to
any working environment in the most simple way.

Now, in combining ScannerVision™ with Aivika Search
a new dimension is given to the folder structure
generated from ScannerVision.

Aivika Search - Picture

Once templates are configured and the structure of
the repository is defined, Aivika Search is able to add
logical indexing and automatic routing rules,
thus creating file structures or inserting metadata to
documents generated in a totally unattended way.

Aivika Search Admin Web Interface - Picture

The user only need to worry about placing
the originals in the scanner or MFD.
Once documents are scanned,
they will be automatically delivered to the correct location!

Quick Search and Recovery of documents,
simple and accessible to all

Aivika Search also provides a powerful yet simple
search system via a web interface.

Anyone with the necessary permissions will immediately
be able to view and retrieve documents from
the digital repository via this web interface.

Aivika Search / Web Search Interface - Picture

The Aivika Search web interface allows,
with all necessary permissions,
to query and retrieve scanned documents immediately.

The inbuilt thumbnail preview feature allows to see the content
before opening a document, streamlining and optimizing
query access time to documentation.

Aivika Search / Advanced Search - Picture

The search interface allows Aivika Search to perform
integral searches by several parameters as, for instance,
contained word, date, part of a word, etc.

It also offers the chance to narrow the search to
the repository area we decide, thus optimizing the results.

When the user wants to open a document,
he/she simply needs to click on it, and the Aivika Search Client
will select the native application with which it was created and
can work directly with the document.

Aivika Search - Key Features

    Aivika Search - Overview of Key Features

    • Automatically sorts and delivers documents in storage folders

    • Supports scanned documents and extensions:
      • pdf, doc, xls, ppt, gif, tif, bmp, xml, jpg, html, txt, dat, log

    • Files distributed, flexible and unlimited number of folder structures

    • No restriction of words in text recognition

    • No restriction of sheets per document

    • Unlimited number of users and groups
      (based on the control domain or
      local workgroup authentication)

    • Access permissions to folders according to
      user and group policies

    • Treatment of both single page and multipage images

    • Smart-Folders and Hot-Folders for temporary documents entry,
      no limit at any point in the network

    • Files and folders indexation (manual and automatic)

    • Automatic backups (daily, weekly, monthly)

    • Supports TWAIN drivers for scanning

    • File transfer system in real time by FTP

    • Connection support for commonly used databases

    • Automatic importation of existing folders in the file system,
      without creating new structures

    • Creation of text labels for the certification of documents

    • Creation of dynamic folders, according to own preferences

    • External connections for creating folders

    • Pre-routing Router and FireWall of automated documents

    • Automatic barcode recognition

    • Creation of password-protected PDFs

    • Automatic paper orientation according to text

    • Attractive price level
      - one-time cost - much value for invested money

    • Perpetual license for unlimited users and
      searched/retrieved document volumes

    • We are open and flexible to implement
      specific wishes and requirements:

      • Aivika Search can be integrated with our partners' solutions
        resulting in a truly unique value-added proposition

      • Aivika Search can be rebranded and configured
        (subject to approval) to create a truly unique
        document capture solution

      • Aivika Search partners can change the logo, name, skin;
        everything can be rebranded for exclusive use

Aivika Search Demonstrations

Webinars / Video recordings - Icon

Aivika Search Demonstrations - Popup-window

Reserve online-demonstration of Aivika Search

Aivika Search Datasheets/Brochures

Aivika Search Brochure (English, pdf)

Product Ordering Numbers / Price information

Aivika Search software can be obtained via
both license acquisition and through leasing.

Licenses are for unlimited users and unlimited number of
searched/retrieved document volumes.

For Product Descriptions and Product Ordering Numbers - Click here.

Download - Icon
Request Download of Free Aivika Search 30-Day Trial

For more information contact NewFormat

NDS Aivika Search - logo
NDS/Aivika Search Partner

NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

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